Senior Operations Cataloger – Harvard Library – Cambridge, Massachusetts

Harvard University
Senior Operations Cataloger
Harvard Library

Job Summary
Although this position will remain posted until filled, applications are strongly encouraged to apply by end of day on March 15, 2023.

Information and Technical Services actively supports the teaching and research mission of the Harvard Library by managing monograph, serial and e-resource acquisitions, metadata creation, and metadata management for the Harvard Library.

Under the supervision of the Manager for the Professional Schools unit in Metadata Creation, the incumbent provides timely access to Harvard Library collections by providing original cataloging and related authority work in multiple formats and languages, and coordinating cataloging activities and workflows for the unit. In close collaboration with the unit manager, the incumbent serves as the functional coordinator for unit workflows, providing the manager with administrative, technical, and logistical assistance to help ensure that the unit operates effectively.

Priorities will be set to maximize contributions to the overall goals of the Information and Technical Services Department of the Harvard Library. Due to the varied nature and volume of the work in ITS, all ITS staff may be called upon to contribute to work in any unit or team of the ITS department, as organizational needs warrant.
Position Description

• Performs original and complex copy cataloging for various formats, languages and material types processed by the department. Does subject analysis and classification, and creates supporting authority records following national standards and local practice.
• Plans and prioritizes the daily workflow related to cataloging responsibilities of the unit; develops routines and communicates priorities accordingly to team members; running reports and monitoring statistics.
• Determines level of cataloging required for a broad range of materials, including the use of collection level records.
• Works with Continuing Resources & Acquisitions personnel to develop criteria and documentation for new workflows.
• Serves as a principal source of information on established technical/professional and administrative policies and procedures.
• Suggests innovations and generates ideas for improving workflows and creating efficiencies.
• Initiates changes to systems and procedures, and collaborates with relevant stakeholders to implement and execute approved changes.
• Collaborates with unit manager and staff in planning and management of new projects and work initiatives including unit-wide planning for new policies and procedures.
• Creates and updates training and procedural documentation.
• May assist in hiring, training, scheduling, and distributing work to staff and student workers.
• Trains staff in cataloging and metadata creation methods and procedures, and reviews work of trainees as appropriate.
• Contributes to national programs, such as NACO and BIBCO as appropriate.
• Works according to changing daily priorities, demonstrates flexibility and ability to shift between multiple tasks effectively.
• Plan, implement and oversees projects which may require running queries and batch processes.
• Stays informed of technical services trends, changing practices, new cataloging software applications, and local technology changes. Participates in local meetings and discussion groups. Participation in professional organizations and attendance at regional and/or national conferences is valued.
• May act as liaison with other related library units within or outside the University.
• Participates in department and/or HL committees and working groups.

Basic Qualifications
• MLS or equivalent combination of education and experience required.
• Two or more years of experience in an academic library technical services environment is required.
• Demonstrated knowledge of RDA, LC-PCC Policy Statements, Library of Congress Subject Headings, Library of Congress Classification, and MARC 21 bibliographic formats.
• Proficient knowledge of English and working knowledge of one or more other languages (Spanish, French, Italian and German) used in the materials processed by the unit required.
• Demonstrated experience in managing projects.

Additional Qualifications and Skills
• Prior experience cataloging legal material preferred.
• Advanced knowledge of authority control, including the creation and use of authority records.
• Working knowledge of non-MARC metadata schemas highly desirable.
• Additional working knowledge of foreign languages used in materials processed by the unit.
• Demonstrated commitment to equity, diversity, inclusion, belonging, and anti-racism.
• Commitment to be part of a continuous learning environment, updating skills as required to perform job duties.
• Ability to perform work accurately with acute attention to detail.
• Ability to work productively and cooperatively in a team environment, with flexibility and versatility in an evolving work situation.
• Ability to work with minimum supervision in performing complicated tasks. Must have excellent organizational, interpersonal, and problem-solving skills. Must exhibit strong initiative and the ability to prioritize.
• Supervisory experience preferred.

Physical Requirements
• Keyboarding for at least 6 hours a day may be required.
• Employee must be able handle books and other library material, including moving and shifting these materials between workstations, shelves, book trucks and boxes.

Working Conditions
• The position will be based on our campus in Cambridge, MA., however, there is the opportunity for a flexible or hybrid work model compliant with Harvard University remote work policies.

Commitment to Equity, Diversity, Inclusion, and Belonging
Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library’s holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University’s faculty, students, and researchers-now and in the future-with exceptional experiences and comprehensive access to these materials.

Learn more about our contributions to the academic enterprise by visiting us at and about the Harvard University community at

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.

Job Function

Sub Unit

USA – MA – Cambridge

Harvard Library Department: Information and Technical Services: Metadata

Time Status

00 – Non Union, Exempt or Temporary

Pre-Employment Screening
Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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