Records Manager – Princeton University Library – Princeton, NJ

Position Title: Records Manager
Department: Library- Special Collections
Requisition Number: D-21-LIB-00002
Public Application Link: Records Manager
URL: https://www.princeton.edu/acad-positions/position/19501

Position Summary
The Princeton University Library seeks to fill the position of Records Manager (RM). The RM will report to the Assistant University Librarian for Archives & Records Management and will be responsible for contributing to the development and delivery of a comprehensive, best practice-based Records Management Program for Princeton University. The RM will work with University Archives staff to manage transfers of archival University records to the Archives. The RM will work closely with departments across campus, including academic & administrative departments, the Office of Information Technology and Library Information Technology, the Office of the General Counsel (OGC), and the Office of Audit and Compliance (OAC).

Under the direction of the Assistant University Librarian for Archives & Records Management, the RM will:
● Continue work with OAC & OGC to create records retention plans for each functional area of the University;
● Coordinate transfer, retrieval, & destruction services for University records in conjunction with Princeton University Storage Facility staff, managing records metadata and creating an audit trail to document the movement of University records through their lifecycle;
● Create & deliver online and in-person training to University employees in all areas of academic & administrative records management, including: identifying & applying record retention requirements; electronic records management; file storage management; file naming/filing strategy; and records storage and retrieval; and
● Maintain the records management website (https://records.princeton.edu) & participate in community engagement activities.

Essential Qualifications
● Bachelor’s degree
● 2-4 years records management experience in an academic or corporate setting
● Familiarity with current records management standards & best practices with specific experience creating retention schedules
● Experience managing records within file storage management systems
● Ability to manage multiple priorities and tasks and to work effectively, both independently & collaboratively, in a dynamic environment with a diverse group of University staff
● Excellent interpersonal, problem-solving, organizational, written, & oral communication skills, with a positive customer service orientation
● Demonstrated initiative, flexibility, and a commitment to professional engagement & continuous learning, including learning new technologies
● Commitment to diversity, equity, & inclusion and the needs of serving a diverse population

Preferred
● MS degree with a concentration in archives or records management
● Certified Records Manager
● Experience training others in a professional setting
● Professional experience in an academic archives or records management program
● Familiarity with records center functions & operations
● Familiarity with Infolinx, MS SharePoint, Google Drive, Hyland OnBase, MS One Drive, & departmental shared drives
● Experience with web editing tools & social media platforms
● Familiarity with legal compliance & risk management issues

Review of applications will begin immediately and will continue until the position is filled.

The successful candidate will be appointed at the rank of Associate Professional Specialist or more senior depending upon qualifications & experience. Applications will be accepted only from the AHire website: http://dof.princeton.edu/academicjobs & must include a resume, cover letter, & a list of three references with full contact information. This position is subject to the University’s background check policy.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To view the posting, go to: https://www.princeton.edu/acad-positions/position/19501

About Melody Rood

Student Success Librarian and Assistant Professor at UNC-Greensboro