Administrative Assistant – Youth Services — Nassau Library System

We are seeking an organized self-starter to facilitate the efficient operation of our Youth Services
department by performing a variety of clerical and administrative tasks in pursuit of continuous
improvement of our services and continuing education offerings for member library staff.

Primary Responsibilities

● Assists the Youth Services Manager in planning and executing online and in-person meetings,
including setups, agendas, resources, and any necessary information pertaining to the meeting
● Coordinates large-scale events for the Youth Services department
● Aids in the creation of departmental communications including documents, spreadsheets, and
flyers, and maintains and updates online calendars
● Organizes and coordinates mass-mailings and other distributions to member libraries
● Assists in the development and design of promotional materials including website and social
media content, and booklists
● Organizes a collection of pre-publication children’s and young adult books
● Coordinates the lending of specialized tools and equipment to member libraries
● Creates and maintains records of attendance certificates for continuing education sessions for
the Youth Services department and other departments as needed
● Assists with hospitality and event coordination for other departments as needed
● A full job description is available at

Qualifications & Requirements

● At least 2 years experience in an office environment required; Associates degree or higher
● Proficiency with Microsoft Office suite, Google products; basic design software (e.g. Canva) skills
preferred; Knowledge of WordPress a plus
● Strong communications, time-management and organizational skills
● Ability to plan, coordinate, and execute meetings, including troubleshooting event logistics,
developing agendas, surveys, statistical charts, and other resources for attendees
● Experience in public libraries and/or knowledge of literature for youth a plus
● Strong commitment to excellent customer service and teamwork
● Must possess a valid driver’s license and use of personal auto – mileage is reimbursed
● Able to lift books and boxes weighing up to 25 pounds
● The successful candidate will work out of the NLS service center in Uniondale

Compensation & Benefits

Starting salary $45,570-$49,000 depending on relevant experience and qualifications. Excellent benefits.
NLS is not subject to Civil Service. This position is part of the collective bargaining unit. Professional
involvement encouraged and supported.


Send your resume with a cover letter to the attention of Renee McGrath, NLS Youth Services Manager, at Preference will be given to applications received by November 8, 2021, but
applications will be accepted until the position is filled. NLS is an equal opportunity employer

Nassau Library System | 900 Jerusalem Avenue | Uniondale, NY 11553 |