Acquisitions and Budget Coordinator – SUNY Maritime College -Bronx NY

The Acquisitions and Budget Coordinator plays an active role in the success of the Stephen B. Luce Library. The Acquisitions and Budget Coordinator has primary responsibility for managing and expending the library materials budgets, subscribing, renewing and placing orders for resources and supplies; and reporting on financial and acquisitions activities. The Acquisitions and Budget Coordinate will liaise with key stakeholders from various departments across the college.

Acquisitions and Budget:

Work closely with the Content Management Librarian to place orders for library materials
Make purchases via the state requisition system
Reconcile monthly purchase card statements
Work with vendors to ensure timely and correct delivery
Provide Business Office with required documentation
Work closely with Library Director, Business Office and Information Technology department to set and monitor annual budget
Monitor budget throughout the year to ensure spending targets are on track
Processes new acquisition orders and confirms receipt of materials
Work with Financial Aid office to identify qualified work study students
Manage work study awards
Maintain subscriptions to newspapers and magazine
Assist with managing student fines and fees in Banner and Alma

Processes incoming print periodicals
Coordinate binding of print periodicals
Assist with circulation activities as needed
Monitor levels of office supplies and orders replacements as needed
Monitor library email and voicemail accounts and forward messages as appropriate
Manage library mail
Enter and track facilities and maintenance requests
Assist library director with projects related to above tasks
SUNY Maritime College is committed to further strengthening its inclusive campus community, one that comprises a diverse faculty, student body, and staff. Maritime College actively seeks applications from women, veterans, individuals with a disability, and members of underrepresented groups.

Required Qualifications:

Bachelor’s degree
Minimum of two years of relevant experience
Demonstrated financial management, budgeting, and accounting experience with the ability to gather, analyze and report data
Strong analytical and problem-solving skills and meticulous attention to detail
Must have the ability to interact tactfully and skillfully with all levels of employees, as well as with all levels of business contacts outside the College
Must have the ability to handle difficult and/or sensitive situations with tact and diplomacy
Must be able to exercise the knowledge and judgment to maintain confidentiality
Ability to work independently and perform complicated tasks with minimal supervision
Ability to be flexible and adapt to changing assignments and needs
Preferred Qualifications:

Experience in a library setting
A degree in Accounting, Finance, Business Administration or related field is highly desired
Ability to deal with library users concerns and exercise good judgment in resolving and/or referring non-routine situations.
Strong public service orientation, excellent organizational skills, attention to detail, exceptional interpersonal skills, and excellent phone etiquette.