Stacks Manager – New York Academy of Medicine – NYC

The New York Academy of Medicine advances the health of people in cities. An independent organization since 1847, NYAM addresses the health challenges facing the world’s urban populations through interdisciplinary approaches to policy leadership, education, community engagement and innovative research.

Drawing on the expertise of diverse partners worldwide and more than 2,000 elected Fellows from across the professions, our current priorities are

  • To create environments in cities that support healthy aging
  • To strengthen systems that prevent disease and promote the public’s health
  • To implement interventions that eliminate health disparities

Summary and Description

Center for the History of Medicine and Public Health
The Center for the History of Medicine and Public Health is made up of the Main Library, Rare Book and Historical Collections, and Conservation Laboratory. The New York Academy of Medicinea��s Center for the History of Medicine and Public Health promotes the scholarly and public understanding of the history of medicine and public health and the history of the book. The Center aims to develop connections between an interdisciplinary community of scholars, educators, clinicians, curatorial and conservation professionals, and public audiences. The Center includes the main NYAM Library, the Rare Book and Historical Collections, and the Gladys Brooks Book and Paper Conservation Laboratory.

The NYAM Library opened its collections to the general public in 1878, and remains the only specialized research library in NYC offering access to medical and health information for members of the public. The Librarya��s collections include over 500,000 volumes, 275,000 portraits and illustrations and around 400,000 pamphlets, comprising primary and secondary materials in the history of medicine, public health, science and other health-related disciplines.

The stack manager will be responsible for the physical relocation and removal of out-of-scope material in response to an on-going collection development review; coordination of the return and relocation of materials from off-site storage; the physical management and maintenance of library storage spaces and systems; the facilitation of access to and delivery of library materials; and tracking the movement of collection items.

Duties and Responsibilities

  • Physical management of the stacks (including space planning, shelving, shelf reading, and shifting)
  • Access (including creating and maintaining inventories, paging, and reshelving materials)
  • Supervision of library assistants and interns, undertaking work in the stacks
    Basic housekeeping related to collections in stack areas
  • Planning and implementation of projects relating to inventory control, statistical reports and relocation projects
  • Collection-based risk management

Work with other staff:

  • Library colleaguesa��planning of projects involving the organization and arrangement of collections
  • Technical services teama��for issues related to commercial binding, cataloging updates, identification of lost or missing items, etc.
  • Conservation teama��for issues related to collections care: environmental controls, disaster management and preparedness, integrated pest management, etc.
  • Facilities Managementa��provide liaison regarding housekeeping, maintenance, HVAC systems, renovation projects and other related matters for the Center.

Other duties as assigned


  • Strong spatial, analytic and problem solving skills, with ability to solve problems quickly and independently
  • Understanding of work flow and good organizational abilities; ability to manage long term projects in a continually evolving environment
  • Demonstrated understanding of best practices in the areas of collection handling, transporting, and shelving
  • Experience handling fragile library materials
  • Experience with library risk management programs (including disaster response, pest management and collection security)
  • Excellent verbal and written communication and computer skillsa��particularly Microsoft Excel and ILS systems
  • Ability to lift boxes of archival or library materials weighing up to 25 lbs
  • Ability to work both independently and collaboratively and to use discretion and judgment in interpreting polices and applying procedures
  • Ability to undertake work in collection storage facilities and the stacks, which may have varying conditions of temperature, humidity, and particulates


An MLS degree, plus minimum 2 years experience working in stacks management or equivalent combination of education and experience.

To Apply

Please email a rA�sumA� and cover letter with the names of three references to Please include a�?Stack Manager, Center for the History of Medicine and Public Healtha�? in subject line.

About John Pell

John Pell is an assistant professor and librarian at Hunter College in New York City.

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