Records Manager – Beineck Rare Book and Manuscript Library, Yale University – New Haven, CT

Librarian, Archivist
Records Manager
Beinecke Rare Book and Manuscript Library
New Haven, CT

Requisition:A� 28742BR

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut.A� Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

Position Focus: The Records Manager will establish physical and intellectual control over the records of the Beinecke Rare Book and Manuscript Library (Beinecke), a fifty-year-old special collections library within a broader academic library setting. At a time of transition for the organization, which includes major renovation and relocation of staff and records, the Records Manager will develop and document an ongoing records management plan for the Beinecke. This project position reports to the Head of the Manuscript Unit within the Beinecke.

After completing an existing preliminary records survey through overview of physical and electronic records and interviews with staff, the Records Manager will assign series and functions, and work with Beinecke management to complete retention and disposition schedules. The Records Manager will create a work plan for each series and oversee one staff person in carrying out the necessary work on physical records to prepare them for off-site shelving, and plan and oversee the transfer of physical records to University Archives. The Records Manager will work with Beinecke management and IT staff to develop a plan for long-term management of electronic records, and will implement this plan at all levels, including engagement with individual staff members. At the conclusion of the project, the Records Manager will transition responsibility to Beinecke staff for carrying out ongoing records management.

This position has a fixed duration of 18 months from date of hire.

The Beinecke Rare Book and Manuscript Library is one of the world’s largest libraries devoted entirely to rare books and manuscripts and is Yale’s principal repository for literary archives, early manuscripts, and rare books. The Beinecke Library’s robust collections are used to create new scholarship by researchers from around the world. For additional information about the Beinecke Library, please visit the Librarya��s web site at

Required Education, Skills and Experience:

  • Mastera��s degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a mastera��s degree in library science.
  • Qualified individuals new to the library profession are welcome to apply.
  • Proven skill in developing, implementing, and evaluating archives and records management processes and systems for analog and digital records. Proven ability to create and manage records retention schedules.
  • Proven ability to manage a large records project, and to work independently.
  • Ability to apply knowledge of security for electronic records in a networked environment, and to apply knowledge of legal issues governing university records.

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at:

Preferred Education, Skills and Experience: Experience working with records in a college or university setting. Experience working with the records of libraries, archives, or museums. Supervisory experience.

The University and the Library

The Yale University Library, as one of the world’s leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and supports the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including around 12.8 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaging in numerous projects to expand access to its physical and digital collections. Housed in eighteen buildings including the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library, and the Bass Library, it employs a dynamic and diverse staff of approximately five hundred who offer innovative and flexible services to library readers.A� For additional information on the Yale University Library, please visit the Library’s web site at

Beinecke Rare Book & Manuscript Library:

The Beinecke Library is Yale’s principal repository for literary archives, early manuscripts, and rare books. One of the great collections in North America, the Beinecke collections are internationally known and heavily used by scholars from around the world. For further information about the Beinecke Library, consult the library’s web site at: .

Salary and Benefits:

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country’s great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

How to apply:A� Review of applications will begin immediately and will continue until the position is filled. Applications, consisting of a cover letter, resume, and the names and contact information of three professional references should be submitted by applying online at The STARS req. ID for this position is 28742BR.A� Please be sure to reference 28742BR in your cover letter.

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individuala��s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.

About John Pell

John Pell is an assistant professor and librarian at Hunter College in New York City.

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