Manager, Music Library — Stony Brook University — Stony Brook, NY

Job Description
Manager, Music Library – 1700018

Required Qualifications: As Evidenced by an Attached Resume)

Bachelor’s Degree. Two (2) years full time related work experience. Experience in a library setting, including cataloging. Strong customer service experience in a related customer-focused field (hospitality, education support). Experience with Microsoft Office, Google Apps and Internet navigation. Knowledge of cataloging, Library of Congress classification and records maintenance.

Preferred Qualifications:

Administrative experience working in a University setting. Experience with Library software (i.e. Aleph, Innovative, ILLiad). Supervisory experience. BA in Music or BA with a music concentration. Working knowledge of at least one foreign language.Strong customer service experience preferably in a library setting.

Position Overview:

The Instructional Support Technician position is vital to the seamless operation of the Music Library. The person in this position oversees the daily operation of the Music Library, works collaboratively with members of Access Services in other library locations to ensure uniform policies and procedures and quality customer service at the library services desks through the Stony Brook University Library system and works closely with members of the library faculty and Technical Services team to catalog material for the Librariesa�� collections.

The Instructional Support Technician will work with members of Access Services staff in all library locations to staff the library services desks and oversee the training of student employees who provide supplemental desk staffing and assistance in stacks maintenance.

This position is vital to the maintenance and oversight of the Music Library and, because the incumbent will work closely with members of Access Services throughout the campus library system as well as with library faculty and Technical Services is an important part of the unification of services and streamlining of procedures.

Brief Description of Job Duties:
a�?Circulation Desk coverage to include circulation of library materials including reserves, answering library user questions in person and by phone while referring more complex reference to Reference staff.
a�? Assist patrons at the public computers.
a�?With guidance from of the Senior Assistant Head of Public Services, supervise student assistants. This includes hiring, training, scheduling and overseeing the performance of the student assistants. Share responsibility for opening the library for scheduled weekday hours and maintaining operations. Assist in responding to Library maintenance issues such as photocopier problems, cleaning services and general library environmental concerns and referring to and coordinating with proper library and campus departments to ensure seamless services to patrons.This includes setting up the circulation desk supplies, maintaining and updating statistics, and ensuring printers are functioning properly.
a�?Catalogs library materials (scores, books, CDs, LPs etc) through editing, review and creation of complex online bibliographic database records. This requires a substantial degree of knowledge, judgment and interpretation in order to bring non-Library of Congress database records into conformity with national cataloging rules and local policies and procedures. Also perform a small percentage of original cataloging of new materials in the OCLC database.
a�?Respond to queries about Access Services and Library policies (to perform this duty, the incumbent must utilize his/her full working knowledge of the library information system ALEPH, including all functions in regards to patron records, processing of holds and receipt of library fine or fee payments.).
a�?Serve as primary contact for Access-related issues, answering questions regarding Access Services policies, taking messages and referring calls to appropriate Library or campus unit.
a�?Provide support for Resource Sharing, including interlibrary loan and reserves by coordinating and collaborating across the organization to ensure efficient processing, workflow, and excellent customer service.
a�?Utilizing the following systems, the incumbent will provide assistance to and interact with library personnel across campus and patrons: ILLiad, the interlibrary loan management system, Aleph, Blackboard, library website and its resources, Access Services policies and procedures, library databases for processing ILL and Reserves requests.
a�?Maintain technical competency and skills through professional development opportunities. Participate in Department and University-wide committees, events and professional organizations.
a�? Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

FLSA Nonexempt position, eligible for the overtime provisions of the FLSA

Stony Brook University will be 100% tobacco-free starting January 1, 2016. See our policy and learn more at

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island’s scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton A rts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

A full description and application instructions can be found here:

Official Job Title: Instructional Support Technician
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Library-Stony Brook University
Schedule: Full-time Day Shift 8:30-5:00 Pass Days: Sat, Sun
Posting Start Date: Feb 2, 2017
Posting End Date: Feb 16, 2017, 11:59:00 PM
Salary: $44,530-48K Commensurate with Experience
Salary Grade: SL3
Appointment Type:Term

About John Pell

John Pell is an assistant professor and librarian at Hunter College in New York City.

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