Chair, Cataloging and Discovery Services – University of Florida, Gainesville, FL

POSITION:             Chair, Cataloging and Discovery Services

RANK:                     Chair and Assistant University Librarian or Associate University Librarian

REPORTS TO:        Associate Dean, Discovery, Digital Services, and Shared Collections

SALARY:                Minimum salary at the Chair and Assistant University Librarian rank, inclusive of administrative stipend $60,300

Minimum salary at the Chair and Associate Librarian rank, inclusive of administrative stipend $65,700

Actual salary will reflect selected professional’s experience and credentials

Requisition #:   507614

DEADLINE DATE: July 18, 2018 – applications will be reviewed as received

Please note that this posting has specific instructions for the submission of application materials – see or the APPLICATION PROCESS section below. Failure to submit the required documents may result in the application not being considered.



The George A. Smathers Libraries, University of Florida, seek applications and nominations for the position of Chair for Cataloging and Discovery Services. The department provides descriptions for and access to materials and resources held at the University of Florida in all formats and subjects, including unique and cultural heritage collections. The department collaboratively supports the digital publishing and data curation programs of the Smathers Libraries.

Reporting to the Associate Dean for Discovery, Digital Services and Shared Collections, the Chair for Cataloging and Discovery Services is a year-round (12-month) tenure track library faculty position which provides leadership, strategic vision and direction for fully integrating emerging cataloging and metadata standards and linked data technologies into academic library cataloging practices. The Chair leads the department in implementing best practices and coordinates ongoing development of departmental staff. The Chair collaborates with departmental colleagues to achieve the department’s goals, establish policies and procedures to escalate discoverability of collections in all material formats in accordance with library-wide priorities and support the Smathers Libraries’ commitment to cooperative cataloging programs. These initiatives require consultation throughout the department and the Libraries and considerable delegation of responsibilities to project groups. Additionally, this position is a key member of the Libraries’ management team, ensuring organizational effectiveness, efficiency, and development of policies for library operations that are attentive to users’ experience.

The department is actively engaged in national and international standards development. The successful candidate will be a forward thinking leader who is knowledgeable and enthusiastic about the progressive nature of librarianship, the format of library collections, and the role of cataloging and metadata in extending discovery for library users, as exemplified by the Smathers Libraries’ innovative machine-assisted indexing project. The Cataloging and Discovery Services Department is active in the national and international cooperative cataloging initiatives of the Program for Cooperative Cataloging (PCC) — BIBCO, NACO, SACO, and CONSER. The expectation is that continued strong participation in these programs by the department will serve to help shape, transform, and advance the purpose of cataloging and discovery.

The Chair will include individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in work activities to support all students and faculty and foster excellence in a diverse and global society. This position will pursue professional development opportunities, including research, publication, and professional service activities in order to meet library-wide criteria for tenure and promotion.


  • Leads cataloging and discovery services operations by setting well-articulated goals in congruence with the Libraries’ strategic objectives; coordinates communications related to department activities; regularly measures outputs through monthly statistical reports; and routinely evaluates needed resources.
  • Directs the work of the units comprising the department of 10 personnel, including evaluating the department’s operational effectiveness through periodic reports, annual performance evaluations, staff development, and solicits feedback from key personnel who work with the department.
  • Fosters a collaborative approach to achieving the department’s goals, establishing policies and procedures to integrate and enhance discoverability of the collections in all material formats in accordance with library priorities and supporting the Smathers Libraries’ commitment to cooperative cataloging programs. These initiatives require consultation throughout the department and the Libraries and considerable delegation of responsibilities to project groups.
  • Provides leadership in cataloging and metadata standards and services, promotes emerging digital information environments, and effective access to materials.
  • Leads the department in system implementations, and works with other departments throughout the Libraries to ensure that Cataloging and Discovery Services is meeting demonstrated user needs.
  • Leads the department’s support of digitization projects. Ensures that workflows and projects produce appropriate metadata schemes, creates and revises metadata for digital products, derives metadata from authoritative bibliographic tools and sources, across a broad range of material (manuscripts, photographs, ephemera, maps, datasets, prints and drawings, rare books, and archival material) to support the Libraries’ digitization initiatives.
  • Coordinates agreements with representatives of the cooperative cataloging programs in which the Smathers Libraries participates, including assuming primary responsibility for assessing performance and representing Smathers Libraries in negotiating terms and conditions of commitments.
  • Researches, analyzes and integrates cataloging trends in information management.
  • Maintains active involvement in appropriate professional and subject related organizations. Professional activity and leadership is expected in identifying and discussing cataloging issues with colleagues throughout the world.
  • Performs scholarly research and provides service at the institutional and professional levels as related to assignment and in accordance with tenure and promotion criteria.



  • Master’s degree in Library or Information Science from an ALA-accredited program or other relevant advanced degree.
  • Appointment at the Assistant University Librarian rank requires a minimum of four years of experience in an academic research library; and appointment at the Associate University Librarian rank requires a minimum of eight years of direct experience in an academic research library.
  • Demonstrated leadership role in an information environment.
  • Strong management portfolio with experience leading change, supervising and promoting collaboration, and fostering staff professional development and growth.
  • Expertise in national metadata content standards (e.g., RDA, AACR2, DACS, etc.), expertise in MARC and non-MARC encoding/structural standards (e.g. MODS, XML, EAD, etc.), or expertise in integration of emerging standards related to machine-readability.
  • Expertise necessary to enhance the discoverability of information resources, including the use of machine-assisted indexing and metadata enhancement.
  • Demonstrated knowledge of digitization practices related to cataloging.
  • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in research, teaching, service and other work.
  • Ability to work both independently and collaboratively with faculty, students, administrators and the general public.
  • Strong potential for meeting the requirements of tenure and promotion (outlined at
  • Initiative, flexibility and the ability to adapt to a complex, rapidly changing academic environment.
  • Excellent oral and written communication skills.


  • Familiarity with the linked data environment, including emerging library initiatives (e.g. BIBFRAME) and name identifier systems (e.g., ORCID, ISNI).
  • Working knowledge of a foreign language.
  • Experience contributing bibliographic and authority records using national PCC standards or other programs for descriptive, structural, and administrative metadata.
  • Experience using metrics to assess effectiveness.
  • Experience working in an environment advancing digital initiatives.
  • Record reflecting substantive scholarship and research.

The University of Florida

The University of Florida (UF) is a major, public, comprehensive, land-grant, research university. The state’s oldest and most comprehensive university, UF is among the nation’s most academically diverse public universities and won the 2018 Senator Paul Simon Award for Comprehensive Internationalization. UF was ranked 9th among public universities in Forbes’ “America’s Best Employers 2015” and 9th among “Top Public Schools” in U.S. News and World in 2017. UF has a long history of established programs in international education, research and service. In 2013 the Florida Legislature designated UF as the state’s preeminent institution which grew into an opportunity to achieve national and international recognition for the University’s work in serving students and the world. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. For more information, please consult the UF homepage at


The libraries of the University of Florida form the largest information resource system in the state of Florida. The UF Libraries consist of seven libraries on the Gainesville campus and three off-campus facilities; six of the campus libraries, and all of the off-site facilities, are in the system known as the George A. Smathers Libraries at the University of Florida. The remaining library is the Lawton Chiles Legal Information Center. Collectively, the UF Libraries (the Smathers Libraries and the Legal Information Center) hold or provide access to over 6 million print volumes, 8.1 million microfilms, 1.5 million e-books, over 145,000 full-text electronic journals, 827 electronic databases, 1.3 million documents and 1.4 million maps and images.

The UF Libraries have built a number of nationally significant research collections, including the Latin American, Judaica, Florida History, Children’s Literature, and Maps and Imagery collections. The UF Libraries are a member of the Association of Research Libraries (ARL), the Center for Research Libraries (CRL), and the Association of Southeastern Research Libraries (ASERL). The library staff consists of more than 300 FTE librarians, technical/clerical staff and student assistants. The organizational chart is available at

The George A. Smathers Libraries are strong advocates for inclusion and intellectual freedom. The Libraries’ commitment to both is articulated in the Inclusion Statement and Intellectual Freedom Statement, both of which are posted at

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